Administrative Support Specialist

Full-time

The Office of Student Life at Southern Virginia University is seeking a detail-oriented and dependable Administrative Support Specialist. This full-time position provides essential administrative support to the Student Life team and helps coordinate daily operations, student programs, and department-wide initiatives. It’s an ideal opportunity for someone eager to contribute to a dynamic campus environment while growing their professional skills.

Responsibilities
  • Support the planning and execution of department programs and events, including New Student Orientation and Student Life activities.
  • Coordinate logistics for department meetings and take accurate meeting minutes, especially for the Student Life and CARES Teams.
  • Monitor the department’s email and “Report a Concern” submissions, directing them to the appropriate contacts as needed.
  • Provide administrative support for student conduct processes while maintaining confidentiality.
  • Respond professionally to student concerns and help manage challenging situations with tact and diplomacy.
  • Use reporting software to track and process student incident referrals.
  • Maintain and update the University Calendar with events and key dates.
  • Organize and maintain department electronic files and shared inboxes.
  • Handle confidential information related to student records, personnel matters, and department planning.
  • Perform other duties as assigned to support the smooth operation of the Office of Student Life.
Minimum Qualifications
  • Previous experience working as an administrative assistant in a professional office setting.
  • Strong ability to handle sensitive and confidential information responsibly.
  • Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail, etc.).
  • Excellent customer service and communication skills, both in person and over the phone.
  • Ability to work in a fast-paced environment and manage multiple priorities.
Preferred Qualifications
  • Bachelor’s degree.
  • Three (3) years of administrative or secretarial experience.
  • Experience working in a college or university setting.
  • Experience planning or supporting special events.
  • Familiarity with Jenzabar or other student records management systems.

Applications

This is a full-time, benefited position. Pay is commensurate with experience. To apply please send a current curriculum vitae, cover letter, and three letters of reference to hr@svu.edu. Letters of reference may be sent under separate cover at a later date.

About Southern Virginia University

Southern Virginia University is a private, faith-based institution of higher education aligned with the restored gospel of Jesus Christ as taught by The Church of Jesus Christ of Latter-day Saints. As a university, we gather faithful Latter-day Saints and those who share our values, lift intellectually, socially, and spiritually, and launch into successful lives and careers. Applicants are invited to learn more about the university at svu.edu/mission.