Campus Space Rentals

Southern Virginia University has many facilities available to rent. The historic Ballroom is available for parties, weddings, anniversary dinners or meetings. Our 100′ x 60′ Stoddard Center can house larger banquets and bigger events.

Room rental charges apply to everyone using campus space except Southern Virginia University departments and recognized campus organizations.

Event rentals cannot be considered until class schedules are finalized the third week of fall and spring semesters. All requests to rent Southern Virginia facilities will be accepted and held until that time.

We welcome you to Southern Virginia University. We hope this quick reference will help you during your stay on our campus. If you have additional questions, please contact the scheduling and events staff at 540-261-8487, Main Hall 223.

Parking

Visitor parking is available in front of Main Hall in the visitor parking area only. Please do not park in loading zones or in faculty and cafeteria personnel areas.

Campus Maps

If you need a map while on campus, please go to the information desk on the first floor of Main Hall.

Prohibited

The use or possession of alcohol, tobacco, coffee, tea and controlled substances are prohibited on campus at all times.

No soliciting is allowed on campus except when under contract with the Events Office.

Campus visitors are excepted to abide by the campus standards of honesty, integrity, chastity, morality, and virtue. All recruiting companies or anyone interacting with students should dress neatly and modestly.

Public Areas

You are welcome to browse the campus. Be considerate if classes are in session. Please do not enter residency halls without permission from the information desk in Main Hall.

Bookstore (located in the Student Center)

The Southern Virginia Bookstore sells a variety of books, supplies, toiletries, clothing, treats, drinks and memorabilia. The Bookstore hours of operation are Monday through Thursday 9:00 a.m. – 5:00 p.m., Friday 9:00 a.m. – 4:00 p.m. during fall and spring semesters. Although the bookstore is closed on Saturdays and Sundays, it will be open on Saturdays for select events (Homecoming, Open Houses, etc.). Summer hours will be based on campus needs.

Campus Security

Campus Security is available 24 hours. The phone number is 540-261-4911. In the event of an emergency, please dial 911 for Buena Vista Police or Fire Departments.

Emergency Procedures

In the event of a fire, DO NOT USE AN ELEVATOR. Calmly and quickly proceed to the nearest exit. Put a considerable distance between the building and yourself. Do not re-enter the building until the Fire or Police Department has indicated it is safe. False alarms and tampering with fire equipment or smoke detectors are serious violations. Fines up to $500 will be issued to individuals or groups violating fire regulations. To report a fire, health and safety emergency, dial 911 from any phone on campus.

Firearms and Fireworks

Firearms and other weapons are not permitted on campus. If you have a weapon in your possession, a security officer must check it into a locked security closet. To make the proper arrangements, please call 540-261-4911. Failure to do so will result in being asked to leave campus immediately. Fireworks and all explosive devices are not permitted on campus. Possession or use will result in fines and/or a request to leave the campus.

Use of University facilities by non-University groups and individuals is subject to guidelines below. All events must be compatible with the mission and goals of Southern Virginia University and must be approved.

Point of Contact

To avoid conflicts, only the event planner should contact the Events Office. The point of contact is appointed by the group or group sponsor. The first person who reserves a date, space or makes a food order is often the point of contact.

Allowable Facility Rental Dates

Facilities may only be rented on dates and in facilities that do not interfere with the operation of the university. Although highly unlikely, unusual circumstances and major university events may disrupt a reservation made in advance.

Primary rental periods are:

  • Saturdays only during the academic school year
  • Saturdays only during the summer conference period
  • Monday through Saturday during spring break and Christmas break

The Campus

The SVU campus cannot be utilized for commercial purposes such as trade shows, bridal fairs or retail sales. Southern Virginia is a smoke and chemical-free campus.

Cancellations

Rental cancellation must be made no less than 14 business days prior to the event.

Commercial Vendors

Commercial vendors are prohibited from campus grounds unless contracted by a recognized student organization or a university department or office.

Decorating

No decorations may be pinned or taped to any painted surface. Decorating ideas should be discussed with the Events Office prior to the event.

No taping, tacking, pinning, gluing, stapling, etc. to the Ballroom walls, surfaces or floors is permitted. Glitter and confetti cannot be used as table decorations. Candles must be enclosed in glass. Luminaries are not allowed inside the space or outside the building. Rice, birdseed or similar items may not be thrown inside or outside the building.

Event Confirmation

Reservations will not be confirmed until payment has been made, insurance has been verified (if applicable) and all agreements have been signed.

Liability

The user is liable for all damages excluding normal wear and tear. All persons and organizations using university facilities are expected to leave the facility in the same condition as they found it. Damages incurred will be deducted from the deposit.

Noise and Behavior

Amplified music may not be played outdoors unless by special permit by the Office of Campus Safety. Amplification will not be approved during time periods which may disrupt the workday, classes or other events. Excessive noise and disruptive or unlawful behavior may result in the Office of Campus Safety closing down the event.

Weather Backup Plan

In case of inclement weather, a user may hold a space as a backup for outdoor events if the alternative space will accommodate the expected attendance. Contingencies are:

  1. The full rental fee and deposit must be paid in advance for the backup planned space.
  2. If the backup planned space is not used, the user will be billed 50 percent.
  3. If the room is used, the organization or individual will be charged the full rental fee.
Available Event Spaces General Public
Stoddard Center $90/hr, min 2 hrs
$500 day rate
Main Hall Ballroom $60/hr, after 2 hrs
$250 day rate
Meeting Rooms
Student Center, Durham Hall, Arena, Modular Bldg, Hilltop, Stonemetz
$50/hr, min 2 hrs
$125 day rate
Dance Studio/Little Theatre 75/hr, min 2 hrs
$325 day rate
Chandler Hall (not available during academic year) $500
Knight Sports Arena
Used only for basketball and other related events, or those scheduled as a part of a major campus event
$100/hr, includes one attendant
$500/day rate
$10/hr extra attendant
$55 court cover
$10 Scoreboard
Outdoor Venues
Peristyle, lawns, all amphitheaters
$50/hr, min 2 hrs
$125/day rate
Available Additional Services Not Included Above General Public
(*Rate only available in tandem with campus space rental)
Audio Visual Equipment Setup $25/hour*
Round & long tables (in addition to those available in the space) $8 each
Stage lighting $50*
Sound system other than house podium/mic system $50*

Damage Deposit

The sponsoring group or individual is responsible for any and all damage excluding normal wear and tear.  A damage deposit is required when the Rental Agreement is signed. This fee is fully refundable after the event.

Decoration Fee

All event items such as decorations and props must be removed on the same day as the event. Southern Virginia will not store decorations or supplies. An additional rental fee of $50 per day will be charged if decorations and props are left and will be subtracted from the deposit. All items left permanently after the event date are subject to disposal.

Please keep in mind how long it will take you to set up for and take down your event and reserve your time accordingly.

Facility Use

Use of university facilities by non-university organizations may be approved as long as the organizations agree to follow the guidelines established by this policy and other appropriate university policies. Failure to adhere to these policies may subject the sponsoring organization to further charge and/or restriction of privileges in the future.

Contact Us

All events are scheduled through the Office of Campus Scheduling and Special Events. Email events@svu.edu or call 540-261-8487.