Scheduling and Events

The Events Office coordinates and calendars all on-campus events. This includes reserving meeting spaces, advertising, and arranging catering and audio-visual media.

Reserve Space

Fill out the Space Reservation form to request to reserve your event space. While filling out the form, be sure to check to availability of the space before submitting the request. It will be reviewed and you will receive a prompt response.

Advertising

You may begin advertising your event after your space request has been approved. All advertising must be approved by the Events Office and receive the stamp of approval. Visit the Mail Center during regular business hours for approval.

To advertise your event on the “This Week” poster or the campus slideshow, email thisweek@svu.edu.

Deadlines

Conferences and Workshops

Major events such as conferences and workshops must be submitted by August 1 prior to event.

SVU Catering

  • Large food orders for banquets or ordering for more than 100 people must be submitted six weeks in advance.
  • Other food orders must be submitted 10 business days in advance.
  • Events could be denied if conflicts occur by late food ordering.

Charging Money to Attend Your Event

If you are planning to raise money or sell tickets for your event, please come to the Events Office at Main 329 to pick up a Fundraising Application.

Audio-Visual & Sound Requests

Requests for events with audio-visual or sound equipment must be submitted seven days in advance.

Event Confirmation

Do not make commitments, contractual promises or planning until final approval from the Events Office. All event space reservation requests will be considered tentative until officially approved via email.


Questions?

Contact the Events Office at 540-261-8488 or events@svu.edu